Last updated: 05.09.2023
At Smart Clerk, we prioritize the privacy of our users. This Privacy Policy outlines the types of personal information we collect, how we use it, and your rights under the General Data Protection Regulation (GDPR).
1.1 Personal Data: This includes your name, email address, company name, and other relevant details you provide during sign-up.
1.2 Invoice Data: Users have the option to upload PDF invoices. We process these to extract necessary data using our AI tool.
1.3 Usage Data: This pertains to how you interact with our platform, the features you use, the duration of your visits, and the pathways you take through our site.
1.4 Device Information: Details about your device, browser type, IP address, and operating system.
1.5 Log Information: Data collected automatically, such as IP addresses, browser type, and pages visited.
3.1 What are Cookies? Cookies are small files stored on your device. They hold a modest amount of data specific to a particular client and website.
3.2 Why We Use Cookies: To improve user experience, remember user preferences, track site usage, and facilitate various site functionalities.
3.3 Managing Cookies: You can manage or opt-out of cookies using your browser settings. However, disabling cookies might affect the functionality of our platform.
4.1 Service Providers: We collaborate with third-party service providers for functions like payment processing, data analysis, and hosting services. These providers have access to your data only to perform these tasks on our behalf and are obligated not to disclose or use it for other purposes.
4.2 Legal & Safety Reasons: We may disclose your data if we believe it's necessary to comply with laws, regulations, legal processes, or governmental requests.
5.1 Protection Measures: We use various security measures, including encryption and authentication tools, to protect and maintain the security, integrity, and availability of your information.
5.2 Breach Notification: In the unlikely event of a data breach, we will notify affected users within 72 hours of becoming aware of the breach.
6.1 Access & Correction: You can view, update, and delete your personal information at any time by logging into your account.
6.2 Opt-out: You can opt-out of receiving promotional emails from us by following the instructions in those emails.
6.3 Data Portability: You have the right to receive your personal data in a structured, commonly used format.
You have enhanced rights to information and transparency, right of access, right of rectification, right to objection, right to erasure or “right to be forgotten,” right to restriction, right to data portability, and the right to lodge a complaint with a supervisory authority.
We store information as long as necessary to fulfill the purposes mentioned in this Privacy Statement or for a longer retention period that is required by law. When we no longer need to store your personal data, it will be destroyed or anonymized without undue delay.
We use Google Analytics and Google Ads to analyze the effectiveness of our advertisements. All data is anonymized and cannot be traced to an individual.
We may update our privacy policy periodically. We will notify you of any significant changes and encourage you to review the policy regularly.
For any questions, concerns, or feedback regarding this privacy policy, please contact us at hello@smartclerk.ai.
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